President

Positions: 2

Time Commitment: Must be available to start May 1. Steady work throughout the year. Need to be available for 1-2 meetings per month (includes the monthly Board meeting), and additional onboarding meetings in the fall.

Skills: Must be well organized, detail-oriented, and have good communication, facilitation, and leadership skills. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Promote and protect the interests of the school in all endeavors.

• Preside over monthly Board meetings and solicit input from Board members to prepare pre-reading materials and meeting agendas in advance of each Board meeting.

• Act as the spokesperson for the Board of Little Wonders and provide ongoing support to participating parents, other Board members, and the Director as needs arise.

• Create and chair new committees as needed and fill in when a Board member is unable to fulfill their job.

• Conduct the Mid-Year Board Survey and Director Evaluation, oversee the nomination and presentation of the Honorary Service Award in the Spring, and is a member of the Board recruitment selection committee.

• Prepare and ensure that teacher contracts are signed for the upcoming school year, represent Little Wonders at fundraising and community events, and coordinate teacher gifts from the Board at holiday time and at the end of the year.

VP Registrar

Positions: 1

Time Commitment:  Must be available to start May 1. Work peaks in Summer and Spring; steady throughout the year. Need to be available for monthly Board meeting.

Skills: Must be well organized, detail-oriented, strong in data management, proficient with Google Docs and Sheets, and have strong written communication skills. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Responsible for all aspects of registration including class assignments, tuition calculation (taking into account awarded scholarships and prorated tuition), class lists compilation and distribution, emailing confirmations and orientation materials/forms to registrants, etc.

• Provide email responses to all registration questions, and/or assist in getting correct response from others by forwarding emails to and coordinating with Preview Coordinator, Director, Jobs Chair, etc.

• Ensure all families have paid their registration fee prior to being assigned a class. After the spring pre-registration process is complete, add families to the program on a first-come, first-served basis throughout the summer/school year.

• Maintain waitlists of families interested in classes that are at capacity. Process families withdrawing from the school, including requesting refunds when warranted.

• Ensure registration information remains current, including online registration forms, website information and current registrant information inside the Registration System. Support preparation for the pre-registration in the spring for the upcoming summer and school year in conjunction with training the incoming VP Registrar.

• Define and oversee job tasks for Registration Team, including hosting an introductory meeting for the team.

Secretary

Positions: 1

Timeline: Must be available to start May 1. Work peaks in Winter and Spring. Needs to be available for 1 meeting per month most of the year (Board meeting), and 2 per month during the board selection process.

Skills: Must be well organized, detail-oriented, proficient with Google Docs and Sheets, and have good communication skills. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Take minutes at Board meetings and membership meetings and distribute a draft within two weeks for review and comment.

• Keep a list of all motions passed at Board meetings, membership meetings, and online email votes.

• Collect bios and pictures of Board members and update the bulletin board in the Rug Room.

• Manage the revision of orientation materials.

• Organize and promote the Board selection process for the following year's Board, interview candidates, and post the slate for voting.

• Update by-laws as needed and provide Technology Chair with a revised copy of the by-laws to post to the website in the event of by-law change.

• Provide Co-Presidents and Director with updated Board meeting schedule and Board roster at the beginning of the Board year and throughout the year as necessary.

Treasurer

Positions: 1

Time Commitment: Must be available to start May 1. Steady work throughout the year. Need to be available for monthly Board meeting.

Skills: Must be familiar with Quickbooks & accounting principles. Must be proficient with Microsoft Excel and Google Docs/Sheets. Must be detail-oriented and organized. Must have regular access to a computer with internet access and a printer.

Monetary Commitment: None required. (Job benefit is that the annual school wash requirement is waived for Board members.)

Responsibilities:

• Work closely with the Director, Co-Presidents, Registrar, and the Treasurer Team to manage the financial stewardship of the school.

• Record all of the school’s transactions in QuickBooks. Close the books each month utilizing the cash basis method, and for the school’s May 31st year-end financial statements, include deferred revenue and other necessary journal entries. On a monthly basis, reconcile the bank accounts and back-up QuickBooks.

• Develop the school’s annual budget, which involves working with the Board members and the Director, and present the budget to the Board at the April meeting for Board approval. The Treasurer is also responsible for presenting the budget at the All School Meeting.

• Report the school’s financial status to the Board each month. Prepare and present information such as retirement plan contribution recommendations (January meeting) and teacher payroll increases and bonuses (included in the budget approval meeting).

• Oversee payroll and the 403(b) retirement plan, prepare and file the annual 5500.

• Check the Treasurer’s mailbox and the lockbox at the school on a weekly basis, process expense reimbursement requests, pay all school expenses (e.g. bills, Director’s Little Wonders credit card, rent, health insurance), and record these transactions in QuickBooks.

• Deposit all cash and checks received in the school’s lockbox at the bank that maintains the school’s checking account. Record all incoming funds not received via PayPal in a shared document and notify the applicable party (for example, notify the Facilities Chair if a check is received for a School Wash Buyout), and record the deposits in QuickBooks.

• Manage the PayPal account, making sure transfers are made into the checking account at least monthly and are recorded in QuickBooks.

• Coordinate with Co-Development Chairs regarding all donations received by Little Wonders.

• Manage Little Wonders’ Fund accounts, which are the Fund for the Future and the Wonderwork Fund.

San Mateo Council Representative

Positions: 1

Time Commitment: Must be available to start May 1. Steady work throughout the year. Need to be available for two evening meetings per month: one each for Little Wonders Board and the Council.

Skills: Must be well organized, detail-oriented, and a strong self-starter who is comfortable with limited oversight. Good interpersonal skills are a plus. Must have regular access to a computer with internet access.

Monetary Commitment: None required, but Council responsibilities include participating in providing refreshments, potluck-style, in at least two events and one meeting.

Responsibilities:

• Serve as Little Wonders’ liaison to the San Mateo Council of Parent Participation Nursery Schools, a non-profit association that represents a number of co-op preschools in San Mateo County. In this role, the Council Rep is responsible for facilitating communication between the Council, the LW Director and the LW Board as necessary. The Council Rep is a voting member of the Council, and is expected to participate on the Council and at Council events as needed.

• In addition, the Council Rep holds a job as a member of the Council. Possible jobs include: planning a Council event, serving as the delegate to the Northern Area Board Council or another officer position, managing Council advertising, etc. This Council job changes every two years; please inquire with the current San Mateo Council Rep or Director for more information.

• Prior experience and thorough knowledge of Little Wonders is a plus.  

Liaison Chair

Positions: 1

Time Commitment: Must be available to start May 1. Workload is even throughout the year. Need to be available for the monthly Board meeting.

Skills: Must have strong written communication skills, technologically-savvy, and well organized. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Primary responsibility is collecting school announcement information and distributing announcements weekly to the LW community via Konstella and oversee/delegate job tasks to Konstella Coordinator.

• Work with Outreach Coordinator regarding the management of LW’s community outreach with Family Connections and LifeMoves (formerly Shelter Network), and support their associated responsibilities as needed.

• Oversee Class Placemat Editors and offer help and support whenever needed.

Jobs Chair

Positions: 1

Time Commitment: Must be available to start May 1. Heaviest in Summer and through mid-September. Need to be available for the monthly Board meeting.

Skills: Must be well organized, detail-oriented, and have good interpersonal and communication skills (email and verbal). Must be proficient in Google Docs and Sheets. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Responsible for assigning and tracking all jobs (excluding Board of Director positions) necessary for the school to run as a cooperative effort. This role includes coordinating with the Director in assigning the Pre-Registration jobs prior to the registration process held in the spring for the coming school year.

• Generate a monthly Jobs Report for the Board meetings, to communicate the status of filled and available jobs, and provide Board Members with their committee lists as needed, outside of the Jobs Report publication.

• Provide an email notification of job assignment to each registered family, and respond to questions as needed in the job placement or job change process throughout the year.

• Maintain and help the Technology Chair update the Job Descriptions on the LW website annually in preparation for the coming year’s registration process. May make updates as needed throughout the year with the concurrence of the Director and affected Board members.

• Coordinate with relevant Board members on the solicitation and participant completion of the Job Feedback Survey throughout the year.

• Assign (with Director approval) and track the payment of Full Job Buyouts throughout the year.

Facilities Chair

Positions: 1

Time Commitment: Must be available to start May 1. Steady work throughout the year. Need to be available for the monthly Board meeting. Need to attend half of the school washes (the Facilities Team Members will attend the other half). Be available during some school breaks to oversee quarterly cleaning services.

Skills: Must be well organized, and a strong project manager able to motivate people. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Coordinate School Washes: Ensure parent participation for each monthly Saturday school wash (1st Saturday of the Month) including sending out reminders (Evite and school announcements), keeping records of attendance of school wash, scheduling make-ups and arranging for school wash buyouts for non-attendance. Attend and oversee at least half of the school washes per year and delegate the other half to the Facilities Team Members.

• Oversee Facilities Team: Meet with the entire Facilities Team before the school year begins to allocate job duties. Assist the school Director and teachers to set up the classrooms and chairs for class orientations. Delegate maintaining cleaning supplies and equipment at the school. Oversee Facilities Team responsibilities including updating bulletin boards, gardening, costume and apron maintenance, and school maintenance work projects. Oversee quarterly cleaning of carpet and linoleum and delegating to Facilities Team Members to clear furniture and replace when done.

• Maintenance of School: Establish and enforce a maintenance policy that will act as a guideline for the school Board, staff, and parents of Little Wonders. Update list of projects and repairs needed at the school and communicate with Director the timelines for these projects and repairs. Work with the “wish list” of the Director and teachers and discuss priorities with Director.

• Board Commitments: As maintenance/projects chairperson, you will work closely with the school Director, Jobs Chair, Liaison Chair, Treasurer and VP Registrar. Support and aid, staff, other Board members, committee chairpersons and committees of Little Wonders with overlapping responsibilities.

Publicity Chair

Positions: 1

Time Commitment: Must be available to start May 1. Steady work throughout the year with a heavier workload from June to September ensuring team members are prepared for their roles. Need to be available for 1-2 meetings per month (includes the monthly Board meeting).

Skills: Strong interpersonal communications and organizational skills. A self-starter who is able to manage and coordinate multiple work streams. Must be proficient in written communications and be familiar with various social media sites. Must have regular access to a computer with internet access. Knowledge and oversight of local community activities/events is a plus.

Monetary Commitment: None required.

Responsibilities:

• Work with the blog writers, a parent education resource with posts one to two times per month. Support the writers and work with the Director, Board Members and LW staff to ensure content is submitted on time. Edit and post blogs to LW website.

• Along with Director and Publicity Chair Assistant, write, develop and arrange external advertisements in other publications, including placement and payment of ads, text, bulletins and creative development of advertisements.

• With the Enrollment Outreach Coordinator, arrange and staff LW’s participation in Preschool Nights organized by parents’ clubs and other organizations.

• Coordinate with the Preview Coordinator to promote the LW Preview Sessions.

• With the Publicity Chair Assistant, produce brochures, flyers, handouts, etc., as needed to promote the school both internally and externally. (The current brochure is expected to have a multi-year shelf life.)

• Manage the revision and printing of the orientation folder materials.

• Attend and help run committee meetings within the Publicity domain as necessary.

• Support Publicity Team members as necessary, including serving as a liaison with the Board and the Staff.

Events Chair

Positions: 1

Time Commitment: Must be available to start May 1. Steady work throughout the year and busiest the few weeks leading up to each event. Need to be available for the monthly Board meeting, and as needed for Events Team committee meetings.

Skills: Must be well-organized, detail-oriented and have good interpersonal and communication skills. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Oversee the planning activities of the Chairs/Co-Chairs and committees for each event, including the Halloween Party, All School Meeting, and School Picnic. This person should be comfortable presenting each event concept to the event Chair/Co-Chair and helping them to understand the scope, timeline and budget for the event.

• Act as consultant throughout the planning process of each event. This person should have good problem-solving skills and the ability to brainstorm ways to maximize the budget for each event.

• Help with the marketing for each event through weekly announcements on Konstella.

• Attend monthly Board meeting, and as needed for committee meetings.

Technology Chair

Positions: 1

Time Commitment: Must be available to start May 1. Work peaks in Summer and Spring. Need to be available for the monthly Board meeting.

Skills: Must be well-organized, detail-oriented, and technologically savvy (e.g., has knowledge of HTML or equivalent website development software). Experience with Google Workspace administration is a plus. Must have regular access to a computer with Internet access.

Monetary Commitment: None required.

Responsibilities:

• Manage technical footprint of Little Wonders, including Google Workspace accounts, email aliases/forwarding, and online tools. Administer account access for third-party providers such as social media, website, registration system (presently Jovial), and communications (e.g., Konstella, Zoom, Evite, Mailchimp), etc.

• Serve as webmaster to maintain public website (presently hosted on Squarespace) and domain name registration (presently Google Domains).

• Make decisions and recommendations as needed regarding technology at the school.

• Work in partnership with all Board Members on issues that involve technology. Assist and troubleshoot as needed.

Development Chair

Positions: 2

Time Commitment: Must be available to start May 1. Workload is heaviest September and October and March and April and then evenly throughout the year. Need to be available for the monthly Board meeting, and as needed for Development Team meetings.

Skills: Must be well organized, detail-oriented, and have good communication, facilitation, and leadership skills. Must have regular access to a computer with internet access.

Monetary Commitment: None required.

Responsibilities:

• Responsible for school fundraising initiatives, which supplement tuition to cover operating costs. Should provide a variety of fundraising opportunities, so that every family can support the school financially.

• Responsible for coordinating and leading various fundraising opportunities, with the support of a team. Fundraising opportunities could include “pay-to-play” items, online and in-person auctions, raffles and Fund-a-Need items, available at existing school events throughout the year (Halloween Party, All-School Meeting, and School Picnic).

• Ensure that passive income streams (e.g., eScrip, eShopedia) are advertised and properly managed.

• Provide support to the Keepsake Coordinator as needed/requested for the handprint keepsakes fundraisers.

• With the Co-Presidents, Director and/or Treasurer, identify need for additional fundraising efforts (e.g., annual giving campaign, grants, corporate matching, alumni campaigns, etc.) and manages and supports them accordingly, with additional team members as needed.

• Work with the Director to provide thank you/acknowledgement letters to any donors.